Visitor Management Software

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Struggling with Visitor Security, Compliance Issues,

and Long Wait Times?

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Enhance Security, Streamline Check-ins, and deliver a Seamless Visitor Experience

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Visitor Management Software/Lobby Management System

In high-traffic environments like corporate offices, business parks, and banks, managing visitors efficiently is crucial. Traditional visitor systems—often manual and paper-based—lead to a number of operational challenges. Long wait times during visitor sign-ins can cause frustration, while lack of integration with security systems leaves organizations vulnerable to security risks. Administrative inefficiencies, such as manual visitor logs, increase the risk of human error and hinder compliance with security and privacy laws.

eFACiLITY® Visitor Management System addresses these challenges head-on. By automating visitor check-ins, our system streamlines the registration process, significantly reducing wait times and ensuring that visitors can enter with minimal delay. Seamless integration with your existing access control devices ensures that only authorized individuals can access designated areas, improving overall security.

eFACiLiTY® is designed to meet the unique operational needs of diverse facility types—such as corporate offices, business parks, and banks—through customizable workflows that support every stage of the visitor journey, from pre-registration to exit. It replaces manual processes with automated systems, enabling organizations to manage visitor access efficiently while ensuring high standards of security, regulatory compliance, and a seamless experience for both visitors and hosts.

  • Visitor Management
  • Visitor Management
  • Visitor Management

Key Benefits

Automates visitor registration, enhances security, streamlines check-ins, provides visitor insights, and ensures regulatory compliance.

Features

  • Custom workflows for visitor specific sign-in, multi-level approval workflow, time-bound & visitor-specific access requirements
  • Central implementation to monitor sites across geographies
  • Multi-lingual support for easy and intuitive visitor check-in experiences
  • Online requests for appointment and pre-registration for groups & individuals
  • Email / SMS / App notifications on appointment requests, approvals, and rejections
  • Today’s appointments and expected visitors
  • Business card scanning, NFC, smartcards/e-passport integration for speedy registrations
  • Customizable badge pass printing with facility visitor regulations/disclaimers
  • Print QR Codes posters for quick visitor registration/sign-in
  • Time-bound & location-specific access validity management through Barcode/QR Code/NFC/RFID integration
  • Visitor photo and signature capture, Items carried in/out & returnable items tracking
  • Access control system/turnstile gates integration
  • Multi-level gate pass visitor’s approval workflow
  • Visitor E-Pass generation
  • Enhanced visitor history tracking with visitor badges
  • Trigger mass evacuation alerts to visitors, alert hosts & send on-site visitors list to security personnel
  • Real-time reports & analytics, visitor feedbacks, actionable insights
  • Intuitive dashboards to view visitor status real-time
  • Blacklisted visitor/watchlist verification
  • Face recognition Integration
  • MS Exchange / MS Outlook integration for appointments calendar
  • Aligns with ISMS, HSE, & GDPR compliance requirements

eFACiLiTY® Smart Mobile App

Pre-registration

Hosts can pre-register visitors easily and send SMS/email invites with QR codes/Barcodes for quick check-in’s

Visitor Approvals

Hosts can approve/reject visitor appointment requests

Digital Badges

View and approve/reject pending badge/pass for visitor entry/exit

Receive Notifications

Host notifications with visitor photo for quick approvals, overstay alerts, emergency notifications

  • Visitor Management App
  • Visitor Management
  • Visitor Management

Available on App Store and Google Play

apple Store
  • Visitor Management
  • Visitor Management
  • Visitor Management

eFACiLiTY® Visitor Kiosk App

Power up your visitor experience with our state-of-the-art eFACiLiTY® visitor kiosk app!

  • Visitor self sign-in & sign-out using kiosk app
  • Quick visitor self sign-in with face capture
  • Visitor validation with a one-time password (OTP)
  • e-Signature for visitor agreements/NDAs/disclaimers, legal documents, health & safety requirements
  • Instant visitor badge/pass printing for pre-registered visitors
  • Automated visitor self sign-out with feedback

Visitor Management Post COVID-19

COVID-19 has highly altered the objectives of visitor management in workplaces, and the priorities to screen visitors have also changed dramatically. The custom workflows and flexible integrations of eFACiLiTY® will help you incorporate these new requirements easily to identify potential contacts ahead of time.

Below are some of the ways eFACiLiTY® will help you to screen your visitors during/post the pandemic breakout:

  • Custom sign-in workflows to collect travel history before Appointment Confirmation/Sign-in
  • Visitor sign-off on legal Health Declarations confirming no exposure to the harmful virus
  • Hard stops during pre-registration to record body temperature & any other symptoms of illness like fever, cough, etc.
  • Track visitor movement to identify occupants coming in contact
VMS COVID

Other allied modules from eFACiLiTY® to manage visitors at your workplace/facilities

Card Management System

Card Management System

Patrol Management System

Patrol Management System

Empowering Organizations Across Industries

Government Organizations
Corporate Houses
Airports, Seaports & Transits
Commerical Real Estate

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Online Demo

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In this interactive demo session, you will get a guided and complete overview of all the features and functionalities of eFACiLiTY®

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