Mail Room Management System
Mail Room Management System helps the mail room operations of large office complexes to track the outgoing and incoming consignments till the same is delivered. Mail room management is also a function of facility administrators and facility management companies.
The delivery status is monitored and recorded, thereby the SLA of the service provider is analysed and SLA violations are reported. The system also provides invoice generation feature for the consignments handled.
Mail Room Management System – Key Features
- Easy tracking of inbound / outbound consignments
- Enter / update all the consignments received for delivery
- Bulk / Batch processing / delivery of consignments through Bag / Super envelope
- Provision to generate barcode / QR code for the consignment
- Printing consignment number with respect to the checklist / sender / consignment number / destination (To be delivered through Courier / Post / Hand delivery)
- Triggering mail to the sender and receiver once the consignment is delivered from the mail room
- User-definable consignment charges – consignment type-wise, CSP-wise
- Consignment delivery tracking through Web and Mobile app with delivery confirmation notification
- Multi-tier configurable notification with compacting options for consignment
- Provision to view the pending consignments yet to be delivered, reconcile consignments
- SLA based on the type of consignments
- Performance analysis of courier service provider
- Audit trail for each consignment within the user’s premises
