Mailroom Management System

eFACiLiTY^® Mailroom Management System helps the mailroom operations of large office complexes to track the outgoing and incoming consignments until the same is delivered and confirmed. It automates the process end-to-end right from the collection at source to delivery at the destination, tracking consignments across multiple sites/multiple locations. With QR code/Barcode scanning, the tracking is made simple to track the status of the consignment anytime.

The delivery status of the consignment is also monitored and recorded, thereby the SLA of the service provider is analysed and SLA violations are reported. The system also provides invoice generation feature for the consignments handled.

Mailroom Management System – Key Features

Easy tracking of inbound/outbound consignments
Enter/update all the consignments received for delivery
Bulk/Batch processing/delivery of consignments through bag/super envelope with the recipient‘s signature
Provision to generate barcode/QR code for the consignment
Printing consignment number concerning the checklist/sender/consignment number/destination (To be delivered through Courier/Post/Hand delivery)
Triggering of mails to the sender and receiver once the consignment is delivered from the mailroom
User-definable consignment charges – Consignment type-wise, Courier Service Provider-wise

Provision to track consignment delivery
Multi-tier configurable notification with compacting options for consignment
Configurable reminders and consignment compacting alerts
Provision to view the pending consignments yet to be delivered, reconcile consignments
SLA based on the type of consignments
Performance analysis of Courier Service Provider
Audit trail for each consignment within the user’s premises

View Demo !

eFACiLiTY^® Smart Facility App

Track incoming consignments, and deliver packages with automated mobile alerts to employees when their package is ready for pick-up!

Quick retrieval of consignments through Barcode/QR Code
Provision to view, track & deliver the incoming consignments along with recipient signature capture
Incoming consignment log with delivery status for quick reference
Bulk delivery processing for incoming consignments
Consignment delivery tracking with the delivery confirmation notification

Available on App Store and Google Play

eFACiLiTY^® Mailroom Kiosk

Install good looking kiosks in mailrooms to enable end-users/people for registering outgoing consignments and to make consignment pick-up easier for mailroom users!