Mailroom Management System

eFACiLiTY® Mailroom Management System helps the mailroom operations of large office complexes to track the outgoing and incoming consignments until the same is delivered and confirmed. It automates the process end-to-end right from the collection at source to delivery at the destination, tracking consignments across multiple sites/multiple locations. With QR code/Barcode scanning, the tracking is made simple to track the status of the consignment anytime.

The delivery status of the consignment is also monitored and recorded, thereby the SLA of the service provider is analysed and SLA violations are reported. The system also provides invoice generation feature for the consignments handled.

  • Mailroom Management System
  • Mailroom Management System
  • Mailroom Management System

Mailroom Management System – Key Features

  • Easy tracking of inbound/outbound consignments
  • Enter/update all the consignments received for delivery
  • Bulk/Batch processing/delivery of consignments through bag/super envelope with the recipient‘s signature
  • Provision to generate barcode/QR code for the consignment
  • Printing consignment number concerning the checklist/sender/consignment number/destination (To be delivered through Courier/Post/Hand delivery)
  • Triggering of mails to the sender and receiver once the consignment is delivered from the mailroom
  • User-definable consignment charges – Consignment type-wise, Courier Service Provider-wise
  • Provision to track consignment delivery
  • Multi-tier configurable notification with compacting options for consignment
  • Configurable reminders and consignment compacting alerts
  • Provision to view the pending consignments yet to be delivered, reconcile consignments
  • SLA based on the type of consignments
  • Performance analysis of Courier Service Provider
  • Audit trail for each consignment within the user’s premises
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eFACiLiTY® Smart Facility App

Track incoming consignments, and deliver packages with automated mobile alerts to employees when their package is ready for pick-up!

  • Quick retrieval of consignments through Barcode/QR Code
  • Provision to view, track & deliver the incoming consignments along with recipient signature capture
  • Incoming consignment log with delivery status for quick reference
  • Bulk delivery processing for incoming consignments
  • Consignment delivery tracking with the delivery confirmation notification
  • Mailroom Management System
  • Mailroom Management System
  • Mailroom Management System

Available on App Store and Google Play

apple Store
  • Mailroom Kiosk
  • Mailroom Kiosk
  • Mailroom Kiosk

eFACiLiTY® Mailroom Kiosk

Install good looking kiosks in mailrooms to enable end-users/people for registering outgoing consignments and to make consignment pick-up easier for mailroom users!

  • Provision for end-users to register consignment & generate QR code
  • Provision to send generated QR code via Email/SMS/WhatsApp
  • Provision to print QR code for consignment labelling
  • Email/SMS/WhatsApp notification to mailroom users on pickup request

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Online Demo

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