Space Management System / Space Planning System
eFACiLiTY® Space Management System is the leading workplace space planning solution that allows to efficiently track & manage department/cost centre/project wise space allocation, seat assignment and helps in implementing hot-desking/on-demand seat booking of shared workspaces in this increased work-from-home era. Usage of floor plans for visual representation for planning, assignment & booking, integration with IoT seat sensors for real-time occupancy data, QR codes for users to scan & book seats, kiosk & mobile based space booking and occupancy trend analysis dashboards makes it very user-friendly to implement. The seamless shared spaces implementation and improved space automation helps organizations to save huge infrastructure costs.
Key Features
- Multi-site, multi-organization, multi-time zone, and multi-lingual
- Create and manage space inventory using actual floor plans
- Hot-desking/on-demand workspace booking using Kiosks, Web & Mobile apps
- Space assignment and allocation based on departments / Cost Centres / Projects
- Cross utilization billing between departments / Cost Centres / Projects
- Configurable space allocation that is specific to defined time-slots and shifts
- Visual occupancy dashboards for space utilization analysis and optimization
- Scheduling of cleaning/housekeeping activity against each booking for improved hygiene
- Instant booking by simply scanning the QR code displayed at any shared workspace
- Auto assign workspace based on clock-in by user with access control system / time & attendance system integration and also record check-out using the same
- Automatic space allocation by in a hot-desking environment. The system can intelligently fill spaces area wise/floor wise based on the duration/timing in a more optimal way. This helps in switching on/off lighting, HVAC etc. as and when required automatically which results in significant energy savings and also equipment maintenance and replacement costs.
- My QR Code: Dynamic, colour coded QR codes displayed on user’s mobile app for validation by security at the entry gates to allow only users with valid space booking
- Managing of attached facilities while booking each space. Ex: Book a space with an IP phone or additional chair or standing desk provision
- Occupancy analysis reports for space planners to optimize the available space across multiple sites
- Extensive reporting capabilities with occupancy charts, dashboards and plethora of reports. Inbuilt KPI and report builder for customized reports.
- Integration with BIM models for displaying 3-D model of the entire workplace. 2-D display with AutoCAD / Image files.
Mobile Features
- Instant booking of workspaces in a hot-desking environment
- View space allocated for the day
- Extend or cancel a booking
- Dynamic My QR Code: Use as Entry Badge/Pass for entry gate security checks
Auto Reminders for check-ins based on booking slots
- Instant booking by simply scanning the QR code displayed at any shared workspace
Available on App Store and Google Play
