Facility Booking System and Office Reservation System

The facility booking system/meeting room booking system is a web-based facility reservation software that provides complete controllability to manage shared and rentable facilities and resources. It streamlines the reservation and usage of common & individual facilities/equipment by businesses within a building. Facility booking, approval, and billing operations across organizations enhance operational efficiency. Meeting rooms, conference halls, office space, auditoriums, sports facilities, high-cost equipment, training facilities, etc., can be booked through the system seamlessly.

It eliminates the hassles involved in scheduling meetings, booking the required meeting rooms, inviting external and internal visitors, getting the meeting room cleaned before and after the meeting, order refreshments, book car parking spaces, etc., and all this can be done using a single interface.

Facility Booking System

Key Features

  • Facilities directory
  • Booking requests, approval workflows
  • Visual booking viewing the floor plans – using a graphical interface
  • Confirmation, rejection, suggestion of alternate facilities
  • Re-allocation, cancellation, block/extend a booking
  • Email/SMS/WhatsApp notifications on requests, approvals, and cancellation
  • Billing of reservations & cancellations
  • Managing of inventories for booked facilities
  • Billing with payment gateway integration
  • Inviting internal & external attendees for meetings
  • Scheduling of refreshment orders to catering
  • Switch On/Off HVAC and lighting automatically with BAS/BMS integration before scheduled start time and auto-cut-off after meeting time
  • Pre-register meeting attendees with visitor management
  • Reserve car parking spaces
  • Automatic scheduling of cleaning activities with housekeeping team before and after use
  • Display user availability calendars from MS Exchange
  • Bi-directional MS Exchange/MS Outlook/Active Directory integration

  • Utilization analysis
  • Manage all bookings over the web, kiosk and mobile apps
  • Print QR codes posters and stick outside bookable facilities for users to scan and instantly book the facility
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eFACiLiTY® Smart Facility App

Effortlessly schedule meetings & manage meeting rooms with our mobile app on the move! With eFACiLiTY® Smart Facility App scheduling meetings are a whole lot easier and smooth.

  • Overview of scheduled meetings at a glance in a visual floor plan
  • Quick & advanced facility booking
  • Update/Extend/End an ongoing booking
  • Microsoft Outlook integration for appointments
  • Pre-register external attendees, order refreshments, reserve car parking spaces, etc.,
  • Email/SMS/Push notifications on requests, approvals, and cancellation
Office Reservation System

Available on App Store and Google Play

apple Store
Conference Room Booking Software

eFACiLiTY® Facility Booking Kiosk

Install good looking meeting room display systems in front of important conference/meeting rooms to display current/upcoming meetings and allow instant booking of the facility. Tablets/touch panels can be installed inside the rooms to allow users to extend/end an ongoing booking, schedule refreshments and control the air-conditioning and lighting systems.

  • Acts as a meeting room display listing the ongoing and upcoming meetings
  • Allows to scan the RFID based ID cards or NFC enabled smartphones to authenticate users and book the meeting room
  • Allows controlling lighting and air-conditioning displaying good looking floor plans of the meeting room
  • Toggle between projection mode & meeting mode to switch on/off the lightings and control automated window blinds
  • End or extend ongoing meetings
  • Place refreshment orders with cafeteria
  • Access control system/NFC integration
  • MS Exchange/Office 365 Integrations for appointments retrieval & reminders
  • End booking automatically switches-off all lights and HVAC to ensure that no electrical device is ON after the end of the meeting saving energy

Importance of Facility Booking System in the COVID-19 era

With the need for social/physical distancing at all workplaces due to the wake of COVID-19 pandemic, it is imperative to reduce the number of people who can occupy a meeting room. We ensure significant safe workplace practices are applied when people reserve meeting rooms via eFACiLiTY® Facility Booking System.

  • Displays meeting room capacities applying social distancing norms. The occupancy capacity is reduced to ensure that bigger rooms are booked than during normal to reduce the possibility of droplet transmission
  • Increase intervals between two meetings to enable disinfecting & cleaning activities and air-circulation to reduce infections after the end of every meeting
  • Eliminates contact with high-touch surfaces as hosts/attendees can operate the lighting and air-conditioning systems in meeting rooms through eFACiLiTY® Smart Facility App without touching any switches/remotes
  • Fresh air supply to the meeting rooms/auditoriums can be automatically switched on several hours before the start of the meetings and run after completion of the meetings to ensure that there is no contaminated air left in the facility with BMS/BAS integration
  • Automated tickets/alerts for housekeeping activities to disinfect the meeting rooms before and after the meeting

Watch Video

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Online Demo

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