Integrated Workplace Management Software (IWMS) 

Struggling with Disconnected Workplace

Operations and Rising Costs?

Streamline Your Workplace, Optimize Resources, and Reduce Costs with

Our IWMS Software

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CAFM helps manage facility operations—IWMS goes beyond by integrating space, maintenance, employee services, and real estate management into one comprehensive solution, driving higher efficiency, sustainability, and enhanced decision-making.

Common Workplace Challenges Without an IWMS

Managing real estate, facility operations, and workplace resources with disconnected systems leads to:

  • High Repair Costs from Missed Maintenance: Without centralized maintenance planning, teams face unexpected breakdowns and expensive emergency repairs that impact operations and budgets.

  • Rising Operational Costs from Manual Processes: Manual, disconnected systems drive up labour, energy, and admin costs—limiting productivity and increasing overheads across your workplace.

  • Lack of Visibility & Delayed Decisions: Siloed or inaccurate data slows decision-making and reduces operational agility.

  • Underutilized Space & Resources: Limited visibility into space and resource usage results in wasted assets and higher costs due to underutilization or inefficient allocation.

  • Difficulty Tracking Sustainability Goals: Without centralized data and visibility, tracking and achieving environmental, social, and governance (ESG) goals becomes fragmented and challenging.

  • Compliance & Safety Risks: Without integrated compliance tracking, organizations face increased risk and audit difficulties.

  • Slow, Reactive Decision-Making: Without real-time insights, businesses struggle to make quick decisions, often reacting to problems rather than proactively addressing opportunities.

Benefits of Choosing Our Integrated Workplace Management System

Beyond CAFM: The Full Power of IWMS

While CAFM handles core facilities management, IWMS brings an integrated approach—connecting people, spaces, energy, and capital projects through a unified workplace management solution. Our Integrated Workplace Management System (IWMS) is built to streamline and optimize workplace operations, offering a comprehensive IWMS software solution that enhances efficiency, reduces costs, and supports smarter decision-making.

Streamline Operations & Cut Costs

Centralize all workplace functions and reduce inefficiencies, saving up to 13–18% in operational costs.

Improve ROI Across Facility Functions

Achieve 20–25% ROI improvements by integrating maintenance, space, services, and capital projects.

Optimize Space & Resource Utilization

Leverage real-time space data to minimize underutilization and create more efficient workspaces.

Service Request Management

Handle facility service calls efficiently with streamlined request logging, routing, and resolution.

Enhance Decision-Making with Real-Time Insights

Customizable dashboards provide deep visibility into operations, improving speed and quality of decisions.

Boost Sustainability & Well-Being

Reduce energy consumption, meet ESG goals, and improve employee comfort with integrated tracking.

Ensure Compliance & Minimize Risks

Proactively manage safety, incidents, and compliance with audit-ready workflows and real-time alerts.

Powerful Features of Our Integrated Workplace Management System

eFACiLiTY® Integrated Workplace Management System (IWMS) integrates essential workplace functions into a single platform, helping you optimize space, improve sustainability, and enhance employee experience with greater efficiency. Our IWMS software solutions provide:

  • Maintenance & Asset Management (EAM/CMMS): Manage asset lifecycle and maintenance schedules to reduce downtime and extend asset lifespan.

  • Space Optimization: Maximize space utilization by managing seating, meeting rooms, and floor layouts with real-time occupancy data.

  • Helpdesk & Service Request Management: Log, route, and resolve facility service calls with SLA tracking and intuitive interfaces

  • Capital Project Tracking: Plan, budget, and monitor capital investments through stages—requests, approvals, vendor management, cost control, and real-time project dashboards.

  • Employee Workplace Services: Streamline visitor access, cafeteria booking, library usage, and more to improve employee experience.

  • Sustainability Management: Track GHG emissions, waste, and fuel usage with real-time dashboards to meet sustainability targets.

  • Occupant Health & Safety: Manage pest control, incident tracking, and risk mitigation across all your facilities.

  • Compliance & Regulatory Readiness: Simplify audit processes by ensuring real-time compliance with safety and operational standards.

  • Real-Time Reporting & Dashboards: Analyze space, energy, maintenance, and asset data via intuitive dashboards for better planning.

Unify workplace management, optimize resources, and drive efficiency with our IWMS software solutions!

Integrated Workplace Management System (IWMS) Modules

Space Management System
Space Management System
Create, manage and setup space inventory along with visual floor-plans, provisions space planning, occupancy mapping & utilization analysis
Visitor Management System
Visitor Management System
Visitor self sign-in / out, interactive visitor management kiosk to scan visitors, capture visitor photo & signature, black listed verification
Cafeteria Management System
Cafeteria Management System
Digital signage for menu displays, chef’s kiosks, self-service ordering kiosks, integrates with access control & payroll system for consumption counts
Library Management System
Library Management System
Booking Requests & Reservations, Issues & Returns, Return Reminders, Late Charges Calculations, Accept Payments
Occupant Health & Well-being App
Occupant Health & Well-being App
Personal Air Quality Monitoring, Diet & Physical Activity Tracking, Disseminate Health & Well-being Articles to meet IWBI’s WELL rating requirements
GHG Carbon Accounting
GHG Carbon Accounting
Tracks carbon emissions across all functions to provide an organization’s total carbon footprint to help reduce & offset emissions
Sustainability Dashboards
Sustainability Dashboards
Live Energy, Water and Air quality dashboards to create occupant awareness and optimize resources
Waste Management
Waste Management
Track your waste generation and processing for better waste management and waste reduction
Fuel Management
Fuel Management
Track all your organization’s fuel consumption and optimize fuel usage
Risks & Work Permits Management System
Risks & Work Permits Management System
Generate Work Permits, Manage Risk Assessment & Management, Configurable Multi-Stage Review & Approval Workflows, Extensions & Renewals
Pest Control System
Pest Control System
Manage Pesticide Inventory, Pest Control Calendar & Scheduling, Prior Safety Announcements, Pest Capture/Control Reporting

Join the companies already Benefiting from our Software

eFACiLiTY® helps us in managing our facility more efficiently. eFACiLiTY® also made visitor sign-in a breeze for our visitors. They can just scan the QR code posters with their smartphones, self-register, and enter the premises. Also, the intuitive energy dashboard easily integrates with our building management system and gives us data on various building parameters that help us to make better-informed decisions for conserving energy.

We’re glad to have implemented eFACiLiTY® in our business park and happy with the world-class support & overall positive impact that eFACiLiTY® has on our team’s efficiency!

- Thiruppathy T S, AGM Technical PFM / TRIL INFOPARK Ltd, India

At HCLTech, selecting the right solution for HOTDESKING was crucial for our operations. After thorough evaluation, we chose eFACiLiTY® due to its optimal technical and commercial fit. The implementation process was executed seamlessly, entirely remotely. The eFACiLiTY® team exhibited a profound understanding of our requirements and delivered on time with precision. Their commitment to excellence was evident throughout the process. Our experience with eFACiLiTY® has been exceptional. We highly recommend eFACiLiTY® to any organisation in need of a robust and scalable for hotdesking capabilities.

- Rajeev Tomar, Program Manager, HCL Technologies Limited

We would like to inform you that we have gone live with the ‘eFACiLiTY® application for our Head office and Extended Head office, employees have downloaded the application and the same has been utilised effectively since then, we are able to manage the office spaces and car park facilities in a more optimum manner. Needless to mention SIERRA has a great team in place with excellent product knowledge, enabling timely deliveries. We’re glad to have implemented eFACiLiTY® and happy with the world-class support!

- Binoy Chempakasery, Assistant Vice President Real Estate and Infrastructure, India

Flexible Pricing for Every Workplace

Finding the right solution shouldn’t be complicated or costly. With eFACiLiTY® IWMS, we offer pricing models that cater to your organization’s unique requirements. From cloud-based SaaS options to on-premises deployment for complete control, you have the flexibility to choose what works best for your business.

Choose Your Deployment Model

Select the right IWMS deployment for your organization’s needs

  • SaaS (Cloud-Based) – Quick setup, low upfront costs, and easy maintenance for organizations that need flexibility.

  • Private Cloud – Enhanced security, scalability, and control, ideal for growing organizations.

  • On-Premise – Full data ownership and control with a one-time license for organizations that need more control.

Need help choosing the best model? Our experts are here to assist you!

Why Choose eFACiLiTY® IWMS?

eFACiLiTY® IWMS delivers more than facilities management—it’s a comprehensive workplace management solution designed to unify operations, enhance visibility, and optimize performance across your entire organization.

  • Comprehensive Integration Across All Workplace Functions – From space management and energy optimization to real estate and asset management, eFACiLiTY® IWMS integrates every aspect of your workplace into one seamless platform.
  • Enterprise-Grade Features at Affordable Prices – Get enterprise-level capabilities at a fraction of the cost of traditional, fragmented workplace management solutions.
  • Beyond Legacy CMMS – Unlike basic CMMS or EAM tools, eFACiLiTY® offers a true IWMS with deep integrations across all workplace management domains, providing actionable insights and enhanced decision-making capabilities.

Pricing is customized based on the number of users, the modules selected, and your deployment preference.

Frequently Asked Questions (FAQs)

Find answers to common queries about our Integrated Workplace Management System (IWMS).

Implementation time varies based on your organization’s size, complexity, and integration needs. A cloud-based IWMS software can be deployed faster, while on-premise solutions may take longer due to infrastructure setup.

Yes! Our integrated workplace management software is designed to scale with your business. Whether you manage a single facility or a global real estate portfolio, our IWMS system adapts to your evolving needs.

Absolutely! Our IWMS software solutions support seamless integrations with ERP, HRMS, BMS, IoT devices, and third-party applications to enhance operational efficiency.

By automating facility management, optimizing space utilization, and streamlining maintenance workflows, our Integrated Workplace Management System reduces operational costs, minimizes downtime, and improves resource allocation.

Yes, our IWMS software helps organizations track energy consumption, manage sustainability initiatives, and generate ESG compliance reports for greener, more efficient workplaces.

Yes! With cloud-based IWMS software, you can manage workplace operations, monitor assets, and access real-time reports from anywhere, anytime.

Industries like corporate offices, real estate, facility management companies, healthcare, education, retail, and manufacturing can leverage IWMS software solutions for enhanced efficiency and workplace optimization.

You can choose from SaaS (Cloud-Based), Private Cloud, or On-Premise deployments based on your business requirements.

Industries That Benefit from eFACiLiTY® IWMS Software

eFACiLiTY® IWMS software solutions cater to a wide range of industries, helping businesses optimize their entire workplace operations. From automating maintenance and space management to streamlining real estate and energy management, our integrated solutions enhance operational efficiency across various domains. Industries we serve include corporate facilities, real estate, facility management companies, healthcare, educational institutions, retail, manufacturing, and more.

With eFACiLiTY® IWMS, companies can manage all aspects of their workplace — from day-to-day maintenance and space optimization to long-term real estate strategy and sustainability initiatives.

Ready to see how eFACiLiTY® IWMS can streamline your workplace operations?

Empowering Organizations Across Industries

Government Organizations
Corporate Houses
Airports, Seaports & Transits
Commerical Real Estate

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The presentation details the key features of various modules and provides an overview of our product

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In this interactive demo session, you will get a guided and complete overview of all the features and functionalities of eFACiLiTY®

Clients Who Trust Us

BAE SYSTEMS
Sodexo
CBRE
Vodafone
Pepsico
JTI
Shell
KFC
Honeywell
Schneider electric
SIEMENS
Wipro
Maersk
Mitsubishi Electric
Tata Power
Mars
Compass Group
SBI
Credit Suisse
Adani

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