Space Management System | Space Planning Software

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Workspace Optimization and Employee Engagement Challenges

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Many organizations struggle with optimizing workspace, leading to increased costs and reduced productivity, despite 87% of leaders prioritizing it.
Accurate space utilization data is hard to come by, and 94% of real estate leaders lack systems for informed decision-making.

Creating a socially engaging workspace is not just a perk but a necessity. Studies reveal that employees with close work friendships are 12% less likely to leave, highlighting how interpersonal connections can drive retention and overall satisfaction.

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Maximize Space Efficiency, Streamline Booking, and Reduce Costs

Managing hot-desking and optimizing space can be challenging with traditional, manual systems that often lead to underutilized spaces and decreased employee satisfaction. Our eFACiLiTY® Space Management System addresses these issues effectively.

eFACiLiTY® Space Management Software provides a comprehensive solution for space planning and management. It streamlines tracking and management of space allocation by department, cost center, or project and supports hot-desking and on-demand seat booking. Features include visual floor plans, IoT seat sensors for real-time occupancy data, and QR codes for easy seat booking. The system also offers mobile and kiosk-based booking and occupancy trend analysis dashboards, ensuring a user-friendly experience. This streamlined approach to shared spaces and enhanced automation helps organizations significantly reduce infrastructure costs.

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highlight_width=”9″ highlight_top_margin=”0″ before_text=”” rotation_text=”” highlight_text=”” after_text=”” title_link=”off” link_url=”” link_target=”_self” hide_on_mobile=”small-visibility,medium-visibility,large-visibility” sticky_display=”normal,sticky” class=”” id=”” content_align_medium=”” content_align_small=”” content_align=”center” size=”2″ animated_font_size=”” fusion_font_family_title_font=”” fusion_font_variant_title_font=”” font_size=”28px” line_height=”” letter_spacing=”” text_transform=”” text_color=”” hue=”” saturation=”” lightness=”” alpha=”” animated_text_color=”” text_shadow=”no” text_shadow_vertical=”” text_shadow_horizontal=”” text_shadow_blur=”0″ text_shadow_color=”” text_stroke=”no” text_stroke_size=”1″ text_stroke_color=”” text_overflow=”none” margin_top_medium=”” margin_right_medium=”” margin_bottom_medium=”” margin_left_medium=”” margin_top_small=”” margin_right_small=”” margin_bottom_small=”” margin_left_small=”” margin_top=”” margin_right=”” 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Our Hotdesking and Space Planning System offers key benefits for organizations aiming to streamline hot-desking and maximize space utilization:

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Allow employees to reserve desks based on their preferences, availability, and proximity to colleagues or amenities, promoting flexibility and satisfaction.

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Gain insights into space occupancy, utilization rates, and trends with centralized dashboards and reports, helping to optimize usage, reduce costs, and improve efficiency.

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Automate planning processes using data analytics to anticipate needs, allocate resources efficiently, and optimize workspace layouts for maximum utilization.

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Facilitate communication between departments, facility managers, and employees through integrated tools, enabling effective coordination and feedback.

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Integrate seamlessly with HVAC, BAS/BMS, IoT sensors, and access control systems to provide intelligent energy management and real-time operational control. This ensures a comfortable environment and significant energy savings, with user-friendly controls via smartphones or kiosks.

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Tailor office layouts and amenities to meet diverse needs and support various work activities, creating a flexible and accommodating work environment.

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Key Features

[/fusion_title][/fusion_builder_column][fusion_builder_column type=”1_2″ layout=”1_2″ spacing=”” center_content=”no” link=”” target=”_self” min_height=”” hide_on_mobile=”small-visibility,medium-visibility,large-visibility” class=”” id=”” hover_type=”none” border_color=”” border_style=”solid” border_position=”all” border_radius=”” box_shadow=”no” dimension_box_shadow=”” box_shadow_blur=”0″ box_shadow_spread=”0″ box_shadow_color=”” box_shadow_style=”” padding_top=”” padding_right=”” padding_bottom=”” padding_left=”” margin_top=”” margin_bottom=”” background_type=”single” gradient_start_color=”” gradient_end_color=”” gradient_start_position=”0″ gradient_end_position=”100″ gradient_type=”linear” radial_direction=”center center” linear_angle=”180″ background_color=”” background_image=”” background_image_id=”” background_position=”left top” background_repeat=”no-repeat” background_blend_mode=”none” animation_type=”” animation_direction=”left” animation_speed=”0.3″ animation_offset=”” filter_type=”regular” filter_hue=”0″ filter_saturation=”100″ filter_brightness=”100″ filter_contrast=”100″ filter_invert=”0″ filter_sepia=”0″ filter_opacity=”100″ filter_blur=”0″ filter_hue_hover=”0″ filter_saturation_hover=”100″ filter_brightness_hover=”100″ filter_contrast_hover=”100″ filter_invert_hover=”0″ filter_sepia_hover=”0″ filter_opacity_hover=”100″ filter_blur_hover=”0″ last=”false” border_sizes_top=”0″ border_sizes_bottom=”0″ border_sizes_left=”0″ border_sizes_right=”0″ first=”true” spacing_right=””][fusion_checklist icon=”” iconcolor=”#005596″ circle=”no” circlecolor=”#005596″ size=”” divider=”” divider_color=”” hide_on_mobile=”small-visibility,medium-visibility,large-visibility” class=”” id=””][fusion_li_item icon=”fa-arrow-right fas”]Multi-site, multi-organization, multi-time zone, and multi-lingual[/fusion_li_item][fusion_li_item icon=”fa-arrow-right fas”]Create and manage space inventory using actual floor plans[/fusion_li_item][fusion_li_item icon=”fa-arrow-right fas”]Hot-desking/on-demand workspace booking using Kiosks, Web & Mobile apps[/fusion_li_item][fusion_li_item icon=”fa-arrow-right fas”]Space assignment and allocation based on departments / Cost Centres / Projects[/fusion_li_item][fusion_li_item icon=”fa-arrow-right fas”]Cross utilization billing between departments / Cost Centres / Projects[/fusion_li_item][fusion_li_item icon=”fa-arrow-right fas”]Configurable space allocation that is specific to defined time-slots and shifts[/fusion_li_item][fusion_li_item icon=”fa-arrow-right fas”]Visual occupancy dashboards for space utilization analysis and optimization[/fusion_li_item][fusion_li_item icon=”fa-arrow-right fas”]Scheduling of cleaning/housekeeping activity against each booking for improved hygiene[/fusion_li_item][fusion_li_item icon=”fa-arrow-right fas”]Instant booking by simply scanning the QR code displayed at any shared workspace[/fusion_li_item][fusion_li_item icon=”fa-arrow-right fas”]Auto assign workspace based on clock-in by user with access control system / time & attendance system integration and also record check-out using the same[/fusion_li_item][/fusion_checklist][/fusion_builder_column][fusion_builder_column type=”1_2″ layout=”1_2″ spacing=”” center_content=”no” link=”” target=”_self” min_height=”” hide_on_mobile=”small-visibility,medium-visibility,large-visibility” class=”” id=”” hover_type=”none” border_color=”” border_style=”solid” border_position=”all” border_radius=”” box_shadow=”no” dimension_box_shadow=”” box_shadow_blur=”0″ box_shadow_spread=”0″ box_shadow_color=”” box_shadow_style=”” padding_top=”” padding_right=”” padding_bottom=”” padding_left=”” margin_top=”” margin_bottom=”” background_type=”single” gradient_start_color=”” gradient_end_color=”” gradient_start_position=”0″ gradient_end_position=”100″ gradient_type=”linear” radial_direction=”center center” linear_angle=”180″ background_color=”” background_image=”” background_image_id=”” background_position=”left top” background_repeat=”no-repeat” background_blend_mode=”none” animation_type=”” animation_direction=”left” animation_speed=”0.3″ animation_offset=”” filter_type=”regular” filter_hue=”0″ filter_saturation=”100″ filter_brightness=”100″ filter_contrast=”100″ filter_invert=”0″ filter_sepia=”0″ filter_opacity=”100″ filter_blur=”0″ filter_hue_hover=”0″ filter_saturation_hover=”100″ filter_brightness_hover=”100″ filter_contrast_hover=”100″ filter_invert_hover=”0″ filter_sepia_hover=”0″ filter_opacity_hover=”100″ filter_blur_hover=”0″ last=”true” border_sizes_top=”0″ border_sizes_bottom=”0″ border_sizes_left=”0″ border_sizes_right=”0″ first=”false”][fusion_checklist icon=”” iconcolor=”#005596″ circle=”no” circlecolor=”#005596″ size=”” divider=”” divider_color=”” hide_on_mobile=”small-visibility,medium-visibility,large-visibility” class=”” id=””][fusion_li_item icon=”fa-arrow-right fas”]Automatic space allocation by in a hot-desking environment. The system can intelligently fill spaces area wise/floor wise based on the duration/timing in a more optimal way. This helps in switching on/off lighting, HVAC etc. as and when required automatically which results in significant energy savings and also equipment maintenance and replacement costs.[/fusion_li_item][fusion_li_item icon=”fa-arrow-right fas”]My QR Code: Dynamic, colour coded QR codes displayed on user’s mobile app for validation by security at the entry gates to allow only users with valid space booking[/fusion_li_item][fusion_li_item icon=”fa-arrow-right fas”]Managing of attached facilities while booking each space. Ex: Book a space with an IP phone or additional chair or standing desk provision[/fusion_li_item][fusion_li_item icon=”fa-arrow-right fas”]Occupancy analysis reports for space planners to optimize the available space across multiple sites[/fusion_li_item][fusion_li_item icon=”fa-arrow-right fas”]Extensive reporting capabilities with occupancy charts, dashboards and plethora of reports. Inbuilt KPI and report builder for customized reports.[/fusion_li_item][fusion_li_item icon=”fa-arrow-right fas”]Integration with BIM models for displaying 3-D model of the entire workplace. 2-D display with AutoCAD / Image files.[/fusion_li_item][/fusion_checklist][/fusion_builder_column][/fusion_builder_row][/fusion_builder_container][fusion_builder_container hundred_percent=”yes” overflow=”visible” type=”flex”][fusion_builder_row][fusion_builder_column type=”1_1″ layout=”1_1″ background_position=”left top” background_color=”” border_color=”” border_style=”solid” spacing=”yes” background_image=”” background_repeat=”no-repeat” padding_top=”” padding_right=”” padding_bottom=”” padding_left=”” margin_top=”0px” margin_bottom=”0px” class=”” id=”” animation_type=”” animation_speed=”0.3″ animation_direction=”left” hide_on_mobile=”no” center_content=”no” min_height=”none” last=”true” hover_type=”none” link=”” border_position=”all” align_self=”flex-start” border_sizes_top=”” 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Mobile Features

Auto Reminders for check-ins based on booking slots

[/fusion_li_item][fusion_li_item icon=”fa-arrow-right fas”]Instant booking by simply scanning the QR code displayed at any shared workspace[/fusion_li_item][/fusion_checklist][/fusion_builder_column][fusion_builder_column type=”1_2″ layout=”1_2″ spacing=”” center_content=”no” link=”” target=”_self” min_height=”” hide_on_mobile=”small-visibility,medium-visibility,large-visibility” class=”” id=”” background_image_id=”” hover_type=”none” border_color=”” border_style=”solid” border_position=”all” border_radius_top_left=”” border_radius_top_right=”” border_radius_bottom_right=”” border_radius_bottom_left=”” box_shadow=”no” box_shadow_vertical=”” box_shadow_horizontal=”” box_shadow_blur=”0″ box_shadow_spread=”0″ box_shadow_color=”” box_shadow_style=”” padding_top=”” padding_right=”” padding_bottom=”” padding_left=”150px” margin_top=”” margin_bottom=”” background_type=”single” gradient_start_color=”” gradient_end_color=”” gradient_start_position=”0″ gradient_end_position=”100″ 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Available on App Store and Google Play

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Kiosk Features

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eFACiLiTY^®: Empowering Efficient Hybrid Workspace Management

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In today’s dynamic work environment, eFACiLiTY^® provides a comprehensive solution tailored for hybrid workplaces. With innovative features designed for seamless integration of remote and in-office operations, organizations can optimize their workspace management like never before.

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Optimize Efficiency: Maximize workspace utilization with flexible arrangements that support hot-desking and accommodate changing work patterns.