File Management System / Drawing Management System

The File & Drawing Management System from eFACiLiTY goes beyond simple document storage. It embeds facility drawings and operational documents directly into asset, facility, and maintenance records, ensuring teams always work with the correct and approved information.

What sets eFACiLiTY apart is its focus on governance, accuracy and traceability. Every document is logged with complete metadata and clearly defined version identifiers, creating a clear audit trail. Administrators have full visibility into who accessed, downloaded, or modified documents, strengthening accountability and transparency. Advanced search and filtering enable teams to locate the right document in seconds, reducing delays, avoiding rework, and supporting audit-ready compliance.

  • File Management System

Key Benefits

Centralised document storage

Access all facility files from a single repository, reducing search time and eliminating the risk of lost or duplicated files.

Faster decision-making

Instant access to accurate documents helps teams respond faster, minimise delays, and make informed decisions with confidence.

Document integrity

Maintains clearly identified and approved document versions across locations, eliminating conflicts caused by outdated or incorrect information.

Enhanced security & compliance

Role-based permissions ensure only authorised personnel have access, supporting regulatory compliance.

File/Drawing Management System – Key Features

  • Support for key facility document types — Manage drawings, layout plans, O&M manuals, compliance certificates, warranty records, images, and reports.

  • Configurable user access control — Define upload, view, and download permissions to ensure secure document management.

  • Advanced search & filters — Locate documents quickly using filters such as location, asset, document type, name, or metadata.

  • Audit trail and metadata tracking — Track upload dates, user actions (view/download), creating a complete audit trail for compliance and traceability.

  • Support for commonly used file formats — Store and manage files in formats such as DWG, PDF, DOCX, JPG, and XLSX.

  • Configurable user access control — Define upload, view, and download permissions to ensure secure document management.

  • Comprehensive document storage — Manage all documents and files with clearly defined version names or numbers, extending control beyond technical drawings.

ROI for File and Drawing Management Module

Empowering Organizations Across Industries

Government Organizations
Corporate Houses
Airports, Seaports & Transits
Commerical Real Estate

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Clients Who Trust Us

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Sodexo
CBRE
Vodafone
Pepsico
JTI
Shell
KFC
Honeywell
Schneider electric
SIEMENS
Wipro
Maersk
Mitsubishi Electric
Tata Power
Mars
Compass Group
SBI
Credit Suisse
Adani

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