Capital Project Management System

Managing capital projects often involves navigating uncertainty — shifting budgets, evolving scopes, multiple vendors, and fragmented tracking tools. Delays impact credibility, cost overruns strain budgets, and scattered spreadsheets make it difficult to maintain clarity or accountability. With limited visibility into project costs, approvals, and progress, teams are often forced into reactive firefighting instead of controlled execution.

The Capital Project Management System provides a structured framework to manage capital projects with better visibility, governance, and financial discipline. It enables organisations to raise project requests with defined budgets, track expenditures against approved estimates, manage vendor-related procurement activities, and monitor project progress across stages.

Through configurable workflows, approval processes, budget variance visibility, and real-time dashboards, stakeholders across finance, procurement, leadership, and operations gain timely insight into project performance and financial exposure. This structured approach helps organisations reduce execution risks, improve cost predictability, and maintain control throughout the capital project lifecycle — from initiation to closure.

  • Capital Project Management

Key Benefits

Capital Project Management System – Key Features

  • Configurable client/client group or departments for tracking project requests
  • Configurable project & project type categories (building, equipment, etc.)
  • Configurable task type & task categories
  • Definable project status & project stages
  • Configure project milestones for easy traceability
  • Raise capital project requests with budget/estimate
  • Upload attachments with project requests i.e., proposals, drawings, documents, etc.
  • Define project spending pattern
  • Custom workflows for approval routing
  • Configure multi-stage review & approval process
  • Create work orders against capital projects
  • Create/assign tasks against approved capital projects
  • Upload RFQ/quotes against tasks/projects
  • Create purchase orders to vendors for approved RFQ/quotations
  • Track and manage capital project-related procurement
  • Configurable workflow definition based on client/department
  • Provision to amend budget/estimate in case of budget overrun
  • SMS/Email notifications and alerts for project approvals to user-defined groups
  • Alerts/notifications to configured users when the actual cost exceeds a pre-defined threshold percentage of the project value
  • Interactive dashboard to view project-wise budget/value at a glance
  • Spending pattern dashboard displaying project-wise cost variance & budget forecast across the project lifecycle providing insight to current resource usage & spending

  • Generate reports that include project status reports, PO status summary, short closed purchase orders, etc.
  • Flexible integrations with ERP and other financial applications for seamless accounting & invoicing

Tight Integration with eFACiLiTY® EAM/CMMS Modules for managing capital projects effectively

BMS/BAS System

Enterprise Asset Management System (CMMS/EAM)

CAFM

Enterprise Facility Management Software (CAFM/IWMS)

Empowering Organisations Across Industries

Government Organizations
Corporate Houses
Airports, Seaports & Transits
Commerical Real Estate

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